Author: tayyabali

Whether you are a graphic designer, programmer, data analyst, or content creator, maintaining a healthy work environment is important for everyone. The need for workstation management has become a priority especially during the pandemic where most of us are working from home. No matter if you are tech-savvy or not, you must decide on the products and ideas that fit your needs and create the productive space for you to work. Where on one hand, we look for productivity software and tools, on the other hand, some focus on a multi-monitor setup to multi-task. 

However, it totally depends on the intensity and nature of your work. Let’s have a look at all the other roles and how a dual-monitor desk or multi-monitor setup could help boost up productivity at work.

Project Manager: If you are a project manager, you need to deal with a number of projects at a time, track the tasks, meet deadlines, update statuses, and ensure timely releases of the products. For this, you are in immense need of managing each project efficiently to deter any confusion. You can use productivity software that helps you manage multiple profiles on Windows 10 and 11 or maybe 6 monitors to get a 360-degree view of all projects at a glance. 

Graphic Designer: A graphic designer deals with making dozens of graphics a day that might belong to different projects. It becomes hard to keep track of icons, reference images, and sources on one monitor. Also, if you work on photoshop and illustrator, it becomes even harder to open each app, switch between each other, and clutter everything on one monitor.

Data Analyst: Being a data analyst, you are supposed to monitor the statistics and performance of certain products all the time. For this, you need to have dedicated monitors that show you real-time data of each product and performance parameter without clicking and navigating every time. 

Content Creator: A content creator is supposed to do extensive research and manage multiple documents of each project separately. For this, there should be a dedicated monitor for each project where the browsing and writing could be done in parallel. 

How does Multi-Monitor Setup Increase Productivity?

According to 2020 Forresters’ report “Optimize Your Hybrid Workforce With Flexible Work-From-Home Policies And Monitors”, external monitors play a vital role in improving productivity. About 50% of employees reported that they are able to view more information simultaneously on multiple monitors. About 46% said that with a multi-monitor setup, you can use multiple programs at once without switching between windows. 35% said that you can do tasks more quickly and 30% said that you can do more accurate work on a multi-monitor computer desk. 

Based on these statistics, it is evident that a multiple monitor setup can help you work smart and not hard. Some other benefits include:

• Each display delivers you enough information and eliminates the overhead of switching between so many apps continually.
• It helps in the efficient management of data, apps, folders, browsers, files, and projects. 
• It increases productivity at work and streamlines the workflow.
• It helps display more content at a glance and makes swapping between applications quick.
• It allows easy navigation between multiple windows.
• It allows you to multi-task and make comparisons effectively. 
• It helps in the easy organization of desktop screens and makes access to each app easier.

A multi-monitor desk when combined with productivity software gives a next-level boost to work productivity and efficiency. So let’s see the role of SmartWindows in giving you more hands at work with a multi-monitor setup.

‘Up to 6 Displays’ – How SmartWindows Combines with a Multi-Monitor Setup?

SmartWindows is productivity software that offers a wide range of options for easy management and auto-arrangement of apps in Windows. The following are some features of SmartWindows that you can use in each of the multi-monitor displays to improve work efficiency. 

• SmartWindows allows you to create unlimited profiles with up to 6 displays.
• It gives multi-browser and multi-tab support to help you auto-restore the closed tabs in each browser with just one click.
• It allows you to auto-arrange the apps on each display screen with the same window size and exactly the same display position on the screen.
• It fully supports MS Office files such as Word, Excel, Powerpoint, Notepad, etc. 
• It auto-restores the screen configuration in each monitor with just one click.

With SmartWindows, you can separate your work life from entertainment and dedicate each monitor to a specific task. You can customize multiple displays in Windows 10 and Windows 11 with your favorite apps and a visually clean interface to help you work seamlessly. SmartWindows saves the settings of screen displays and restores every display with just one click. With just a one-time setup in SmartWindows, you are all set to work on saved screen configurations for longer.

The ultimate purpose of SmartWindows is to increase your productivity at work. It is one of the multi-monitor tools that auto-arranges the apps on each display with just one click. You do not need to arrange apps on each monitor manually when you start your work. SmartWindows saves you time with its smart productivity features. It also provides “Multi-Browser Multi-Tab Support” that allows you to restore multiple browsers with their respective URLs. It maintains the tab history and restores all the tabs of multiple browser windows with just one click.

Stay organized with SmartWindows and save your time arranging all the apps and their windows on each monitor every time you start up your PC.

Whether it is a student or a teacher, a researcher or a project manager, a writer or an accounts officer, Microsoft Office files are used by everyone around the world. Millions of businesses rely on the MS Office suite to create documents and keep records. They use multiple applications of MS office files such as Microsoft Word, Excel, PowerPoint, Wordpad, Notepad, etc. on a daily basis. 

This article addresses some common document management problems faced by MS Office users and discusses efficient use.

Problems Faced by MS Office Users

1. Maintenance of multiple sets of MS Office documents in separate repositories.
2. Access to multiple MS Office files when you are working on many in parallel.
3. To keep track of multiple words and excel documents of different projects in the same place.
4. Excessive switching between multiple MS Office applications is very cumbersome.
5. Open the MS Office files every day, arrange their window size and position on the screen every day is very time-consuming.
6. When you are working on a bunch of different versions of the same file, it becomes hard to find the right file from the messy folders.
7. Management of documents of different projects, work, home, or school-related tasks in one place is not easy.
8. A sudden power outage or Windows updates might disturb the arrangement of your screen you set previously.

All the stated problems affect your productivity at work. The tasks that used to take so much time on a regular basis need to be done in an efficient way. For this, you can employ some Microsoft Office tips and tricks or use high-end tools that help you with your daily MS Office tasks. SmartWindows is one productivity software that supports MS Office files and ensures enhanced productivity for users.

Make Efficient Use of MS Office Files with SmartWindows

SmartWindows is feature-packed productivity software that gives enhanced features to your Windows 10 and Windows 11 and allows you to work smart and not hard. It makes the use of MS Office for students and businesses very efficient. From MS Word to MS Powerpoint, and MS Project to MS Excel, SmartWindows gives you the following capabilities:

1. Auto-arrange & Auto-restore MS Office Files

If you are using MS Word or any other MS Office application on a regular basis, it takes a significant amount of time to open and arrange the files every day. To overcome this headache, SmartWindows allows you to auto-arrange and auto-restore all your MS Office files in one click!

Open and arrange the apps and files on your Desktop screen. Adjust their window size and position on the screen according to your liking. Save the screen configuration in SmartWindows by creating a profile. You can restore the screen with the same MS Office files at exactly the same position on the screen with the same window size. With this, you do not need to arrange the screen every time you start the work and SmartWindows does this for you.

This capability of SmartWindows allows you to work on multiple MS Office files in parallel. It also reduces the excessive number of clicks in switching between the applications every now and then. 

2. Open the MS Office Files

When you are dealing with multiple MS Office files such as Word, Excel, Powerpoint, or Project all at once, you would have to open each the next day before work. SmartWindows eliminates this hassle and opens MS Word, MS Excel, and other files with just one click. You can open the recent files from there. Reduce the number of clicks and get more work done with SmartWindows in less time.

3. File Management on Multiple Displays and Profiles 

If you are working on multiple projects at the same time, or there are many other users of your PC who used to do homework or research on the same computer, it gets hard to manage data. SmartWindows allows you to create unlimited profiles and displays where you can separate different nature of tasks and projects. 

A dedicated profile for each project or user will help you with efficient management of all the MS Office files. You can create separate folders for work in each profile, use browsers with devoted email accounts, and can access any file from a computer in the blink of an eye. Not only this, SmartWindows gives apps’ restoration support to all the profiles and displays. With just one click, you can restore all customized presets on your desktop screen.

4. Increased Productivity at Work

SmartWindows serves the ultimate purpose of increasing the productivity of the users of Windows. Its support for MS Office files gives you more hands at work. It allows you to do the regular tasks automatically instead of investing your precious time in finding and arranging the word and excel files every time you start the work. SmartWindows saves your time by making your Windows smarter!

Technology has made life easier for everyone, but how has it transformed the daily tasks of an IT Project Manager?

To put it simply, advancements in hardware, software, and all other areas have changed the way project managers used to work. The technical project managers are now able to achieve more in less time. From seamless task management to collaboration, and performance analysis to accurate reporting, technology has made the life of every PM much easier now.

In this article, we will look at the revitalizing role of technology in project management.

Collaboration

The trend of remote work has come into force in the past few years. Also, the pandemic has accelerated the situation and project managers are supposed to work located in different parts of the world. In this, technology has played a vital role in bridging the communication gap. Enhanced accessibility and insistent communication have become possible without any distortion. The team members are also working from home and project managers can communicate with each member at any hour of the day or night.

The cloud collaboration tools allow project managers to communicate in real-time, schedule meetings, send documents, and organize interactions seamlessly. During work-from-home, project managers have been using communication tools such as Zoom, Skype, Slack, Google Meet, Microsoft Team, etc. to discuss the tasks for the day in stand-ups and schedule the tasks for the whole day. 

Increased Productivity at Work

Project managers are working on multiple projects at the same time. Each project could be of different nature with its own challenges and complexities. It becomes hard to manage, monitor, and report the tasks of each project efficiently. To optimize the way of work, the project managers often organize the PC in such a way that they can navigate to the folders and files easily.

Some challenges faced by project managers include:

• It becomes very hard to keep track of all the tasks of each project separately.
• The organization of multiple projects on one PC is very inefficient.
• The use of multiple different desktop apps for different projects becomes incompetent.
• Managing data of all the projects on one PC makes it difficult to track and find when you immediately need it.
• The use of browsers is very messy. The browsers get overflowed with hundreds of tabs of different projects with multiple online accounts that make it hard to sync with the right web pages.
• It is complex to manage the bookmarks, folders, and emails of different projects on one browser.
• The system performance is affected as a result of dozens of apps and browser tabs opened on a PC at the same time.
• It takes an equal amount of time every day to organize the desktop screen with the most used apps, adjust their window size and display position on the screen.

All the mentioned challenges affect the productivity of project managers at work. To address these, SmartWindows is one feature-rich productivity software that assists project managers in managing multiple projects efficiently at the same time. SmartWindows allows you to:

Restore the apps: Organize the screen with the most-used apps, adjust their window size and position on the screen according to your liking. Save the configuration in your SmartWindows profile and restore it any time you need. SmartWindows remembers the window size and position on the screen as you saved the last time.

MS Office File Support: SmartWindows gives full support of Microsoft Office files such as Word, Excel, Powerpoint, Project, Notepad, etc. So, if you are using any or all of these Office files, SmartWindows remembers the last file you were working on and opens it on restoration. 

Multiple Displays: Create up to 6 displays and make presets on each screen to work in an organized way. SmartWindows allows you to work on a unified interface and gives access to up to 6 monitors with restoration and auto-arrangement capabilities in each display.

Unlimited Profiles: Create unlimited profiles and dedicate each to a specific project. Separate profiles would make data management and tracking easy for each project. Each profile will remember the files you were working on and the positioning of your workspace across multiple displays.

Multi-Browser & Multi-Tab Support: SmartWindows support multiple browsers such as Chrome, Firefox, and Edge. It maintains an active tab history of each browser on each display and profile. You can restore the browsers with respective URLs with just one click.

Benefits of using SmartWindows:

• SmartWindows allows you to work smart and not hard.
• It empowers your Windows 10 and Windows 11 with its enhanced features.
• It auto-arranges all the desktop apps at the same position on the screen with the same window size.
• It eliminates the headache of arranging apps every time you open your computer. With just one click, you are ready to work.
• SmartWindows increases your productivity at work, saves your time and effort.
• Efficient use of a PC makes project management operations easy to operate.
• Reduces the number of excessive clicks to switch between desktop apps. A unified interface gives a 360-degree view of all the apps on the desktop screen. 
• Optimizes the performance of PCs with efficient use of browsers.

Regular Updates and Reporting

One of the responsibilities of project managers includes gathering updates from each team member, evaluating their performance and ensuring regular reporting. Sometimes, project managers are managing a number of projects at the same time and therefore it becomes crucial for them to track the tasks and progress of each project and avoid any delay in the project delivery. Technology has streamlined the cumbersome processes for project managers by giving advanced task and time tracking features in project management software. With this,

• Project managers can track the time of each task
• Determine the status of each task
• Assign tasks to team members accordingly
• Evaluate the performance of each team member
• Collaborate and attach files easily

Project management software such as Asana, Trello, Jira, Zoho projects, etc. are on top and provide enhanced capabilities to ease the life of project managers. 

Easy Access to Data

Cloud-based tools have made it easy for project managers to access their different project-related files from any device and anywhere across the globe. The files are not limited to just office computers. Technology has made it easy to access the files even outside the office. One important thing is that there is no security risk in accessing data from anywhere for the remote project managers. Strong authentication measures and security practices ensure controlled access to data that eliminates the fear of any breach.

Zoho Projects, Asana, LiquidPlanner, Mavenlink, Microsoft Project Online, etc. are some project management tools that secure all the data on the cloud and make access easy.

Data Analytics 

Technology has empowered project managers. The operations that an IT project manager used to do manually can be done automatically in real-time. Advanced data analytics tools allow project managers to look at the performance of each project at a glance. It is one of the project manager’s skills to determine the trends, strengths, weaknesses, and opportunities of the project. Data analytics tools make it easy through detailed visualization and identify the patterns that demonstrate the project accomplishments. Meaningful insights from these tools play a central role in the success of a project.

IBM Cognos Analytics, Microsoft Power BI, and Zoho Analytics are some top data analytics software used by organizations.

Work-from-home has turned everyone to their personal computers to remain productive. If you feel tangled between documents, watching Netflix, browsing, or gaming tabs next to emails, you will be glad to know that SmartWindows can help you separate your work life from your personal life on Windows 10 and 11.

Manage your entertainment life on Windows 10 and Windows 11 by creating separate Windows profiles or displays that give you a customized environment. Empower your productivity and enjoy your personal life to the full with a modern experience. 
The following are some ways to fire up your entertainment profile with SmartWindows.

Create Multiple Profiles

The best way to utilize your personal computer for both work and entertainment is that you create multiple user profiles. Each profile would serve the ultimate purpose of work, games, learning, etc. separately. You can add or remove the user profile on Windows 10 & 11 as well. Moreover, if you have more than one PC user at home, creating multiple profiles can help each user. SmartWindows allows you to create unlimited profiles on Windows 10 and Windows 11. It offers you the flexibility of working on multiple profiles and displays. For instance, a work profile will help you:

• Use multiple browsers (Google Chrome, Firefox, Microsoft Edge)
• Work on Microsoft Office Files (Word, Excel, Powerpoint, Project, etc.)
• Code on IDEs (PyCharm, Visual Studio, NetBeans, Eclipse, Android Studio, etc.)
• Create designs on your favorite software (Photoshop, Illustrator, etc.)

A dedicated work profile helps you manage desktop applications related to work in an efficient manner. It allows easy access to apps through the visually clean interface. Similarly, an entertainment profile can be devoted to:

• Netflix
• Games
• Music
• Youtube/Streaming
• Online Shopping
• Social Media

And more…

Separate profiles help you manage your personal and work life effectively without jumbling up things and actions. Moreover, SmartWindows gives you the ability to make presets and group the most-used desktop apps on the display screen. Once you have set the layout according to your liking, save the screen configuration in SmartWindows. It also remembers the window size and the display position of all apps on the desktop screen. With just one click, the apps will pull up every time you startup your computer or decide to switch between work and entertainment.

Switch to the work profile when you are on job and similarly to the entertainment profile in your spare time. Make layouts of apps on separate desktops for each part of your life and customize them according to your taste. Imagine having separate desktops for school, gaming, and work.

Use Different Browsers

Now use multiple browsers without compromising the system performance. SmartWindows allows you to use different browsers such as Microsoft Edge, Google Chrome, Firefox, Internet Explorer, etc. for defined purposes. Instead of accumulating browsers with hundreds of tabs both for entertainment and work that also slow down the system performance, create two profiles and open browsers and tabs in each separately. SmartWindows also gives you multi-tab and multi-browser support to open browsers in each profile or display for work and entertainment.  

You can also use separate user accounts on browsers. Set one default browser and you can switch to another anytime based on the task you are doing. SmartWindows also gives you the capability to auto-restore the browsers and tabs with one click. You do not need to manually reopen the tabs in each browser separately. Separate the browsers on different profiles to manage activities related to entertainment and work. Moreover, when tabs will be divided into multiple browsers on different profiles, your PC will ensure optimized performance and processing of apps.

Multiple Displays

SmartWindows supports up to 6 displays on each profile. SmartWindows has the ability to restore the app positioning and window size on each screen. You can create customized setups for work and entertainment purposes. You can easily switch between the custom displays and eliminate the headache of finding apps and tabs in the mess. A 360-degree view of all apps will help you to multitask and switch between the apps seamlessly. Now use Windows profiles efficiently to organize your entertainment and work activities.

Make your Windows smarter with SmartWindows and boost up your entertainment and work profiles. Enjoy the custom-built user experience by enjoying the enhanced features of SmartWindows on your Windows.